Monday, March 28, 2016

Some notes on requesting for 700s for UC Admins ...

How to find form 700s for UC officials?

This turns out to be simple yet slow and offline.  Here is what I found from the UC Davis Counsel site.
Accessing UC Davis Records
  • Identifying Records: To help us provide records promptly, please provide specific information about the records you seek including the record name, subject matter, author's name, date, office, or department that created the record.
  • Time Deadlines: UC Davis has 10 days to determine if it will disclose the requested records. A limited 14-day extension may apply. If records cannot be provided within these deadlines, we will provide an estimated delivery date, and the records will be disclosed in a reasonable period of time.
  • Copying Fees: UC Davis charges 20 cents per page as the direct cost for duplicating records. When the campus must compile or extract electronic data or perform computer programming, it may charge its full costs.
  • Exemptions: UC Davis will provide access to all public records upon request, unless the law provides an exemption from mandatory disclosure. Examples of exempt records may include: personnel records, investigative records, drafts, confidential legal advice, records prepared in connection with litigation, and information that may be kept confidential under other state or federal laws.
Requests for Statements of Economic Interest Forms (Form 700)
  • Statement of Economic Interest (Form 700): If you would like to obtain a copy of the Form 700 of a UC public official, you may email your request to Form700@ucop.edu. You may also obtain a Form 700 by dialing the Office of the General Counsel at 510-987-9800. Press “0” to speak with a receptionist, and ask to obtain a Form 700 from the Form 700 assistant. Finally, you may request a Form 700 if you enter UC Office of the President at 1111 Franklin Street during business hours by using the courtesy lobby phone to call the Office of the General Counsel. Appointments are not required to obtain copies of Form 700’s, but emailing or calling in advance of coming to the building will expedite the response to your request.
You may submit a request for records by email to publicrecords@ucdavis.edu. Prior to making a request, you may find information in the Frequently Asked Questions section helpful.




So I just wrote to them to see how long this takes (sent 3/24 at 7:28 AM)
Hello
I am writing to request a copy of the form 700 filings for the UC Davis Chancellor Linda Katehi for the last 10 years.  If it is not possible to request the form for this many years I would like to request it for the most recent year.
Sincerely
Jonathan Eisen



OMG.  And just a minute later I find out the message bounced.  See "simple" returned message below.  WTF am I supposed to do with that?



So - I guess getting form 700s is not so easy.  Shocking.

So now I will try to other address listed here.
You may submit a request for records by email to publicrecords@ucdavis.edu
To whom it may concern 
I submitted a request for form 700s based on instructions at http://campuscounsel.ucdavis.edu/public-records/accessing-records.html
Email to the address listed (Form700@ucop.edu) bounced.  So I am writing now to the other address listed. 
I am writing to request a copy of the form 700 filings for the UC Davis Chancellor Linda Katehi for the last 10 years.  If it is not possible to request the form for this many years I would like to request it for the most recent year. 

Sincerely,
Jonathan Eisen
UPDATE 3/24

Someone from the UC Davis office wrote back to me really quickly which is great
Dear Dr. Eisen, I believe the reason that your email bounced back is because it is incorrect.  The correct email for your request is form700info@ucop.edu  (copied above). The Office of the President is the “office of record” for all Form 700s.  I would have to go through the same process as you do to acquire this information.  Please feel free to contact me later next week if you still have not received a response from OP, but usually requests are responded to within a couple of business days.  (FYI - tomorrow is a University holiday.) Regards,
I wrote back to try and get them to correct their web site mistake
Thanks so much for the quick reply.  I note - I got the address from the Office of the Campus Counsel website 
http://campuscounsel.ucdavis.edu/public-records/accessing-records.html 
It would be good to fix that site with the correct address.  See a screen capture below.
Jonathan

A few minutes later they wrote back saying they were going to fix the incorrect email address.  Yay.  One step forward towards transparency. A very small step. But still ...



3/29/16 - Forms Received

Got an email with the forms a few minutes ago (~ 4:15 PM)

Dr. Eisen: Attached please find the response to your request for the Statement of Economic Interests, Form 700s, for Chancellor Katehi. Please note: we are required by law to retain Form 700s for only seven years. At this time, we consider CPRA #16-1590 fulfilled and your file will be closed. Thank you. Sincerely, UCOP Public RecordsOffice of General Counsel1111 Franklin St., 5th FloorOakland, CA 94607pra@ucop.edu

So that is about 5.5 days.  Not terrible.  But it would be better for these to be online somewhere.




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